DotzBotz Privacy Policy

Effective date: 26 August 2026

1. Introduction

This Privacy Policy explains how DotzBotz handles information when you use our Discord bots, dashboards, websites and related community-management services.

2. Information We May Process

Depending on the DotzBotz service being used, we may process information including:

• Discord user IDs.
• Discord usernames and display names.
• Discord server membership information.
• Discord role IDs and role names.
• Faction or group membership information.
• Member addition and removal records.
• Staff or administrator IDs associated with recorded actions.
• Timestamps relating to actions or membership changes.
• Reasons entered for moderation or removal actions.
• Service configuration and administrative settings.

3. Discord Authentication

Some DotzBotz dashboards use Discord OAuth2 to authenticate users.

This allows the service to identify your Discord account and determine whether your Discord roles grant access to particular dashboard features.

DotzBotz does not receive your Discord password.

4. Why We Process Information

Information is processed where necessary to provide and operate DotzBotz services, including:

• Managing faction or community rosters.
• Applying and removing Discord roles.
• Providing authorised staff tools.
• Displaying member and faction information.
• Maintaining action and membership history.
• Preventing unauthorised dashboard access.
• Maintaining security and service reliability.
• Troubleshooting technical issues.

5. Faction and Action History

Certain DotzBotz services maintain historical records of actions such as faction additions and removals.

Historical information may remain stored after a member leaves a faction where it is required for legitimate moderation, auditing or community-management purposes.

6. Who Can Access Information

Information available through a DotzBotz dashboard or bot is restricted according to configured permissions and Discord roles.

For example, faction leaders may only be permitted to manage their own faction, while authorised staff may have access to broader history or member information.

7. Data Sharing

DotzBotz does not sell personal information.

Information may be processed by infrastructure or service providers where necessary to operate the service, such as hosting, security, networking and Discord itself.

Information may also be disclosed where required by law or where reasonably necessary to protect users, services or infrastructure.

8. Cookies and Sessions

DotzBotz dashboards may use session cookies to keep users signed in securely and maintain authentication state.

These cookies are used for service functionality and security rather than advertising.

9. Security

Reasonable technical measures are used to protect DotzBotz services and stored information.

These may include encrypted HTTPS connections, role-based access control, restricted server ports and protected authentication sessions.

10. Data Retention

Information is retained for as long as reasonably necessary to provide the relevant service, maintain legitimate moderation or audit records, resolve disputes, maintain security, or comply with legal obligations.

11. Your Rights

Depending on applicable law and your location, you may have rights relating to your personal information, including rights to request access, correction or deletion of certain information.

Some information may need to be retained where there is a legitimate operational, moderation, security or legal reason for doing so.

12. Changes to this Policy

This Privacy Policy may be updated as DotzBotz services change. The effective date at the top of this page will indicate the latest version.

13. Contact

Privacy questions or requests can be raised through the official support or administration channels associated with the relevant DotzBotz service.

14. Terms of Service

Use of DotzBotz services is also subject to the DotzBotz Terms of Service.